Last updated 28 August 2026. These terms govern your use of this website and the computer systems design and integration services of Mind Soar Limited.
Welcome to the website of Mind Soar Limited. These Terms of Service form a binding agreement between you and Mind Soar Limited, a company registered in Hong Kong. They govern your access to and use of this website, the information published on it, and the computer systems design and integration services we provide.
By accessing this website, submitting an enquiry, or entering into an engagement with us, you confirm that you have read, understood, and agreed to be bound by these terms. If you do not agree with any part of these terms, you should stop using the website and refrain from requesting our services.
Where you engage us on behalf of a company or other legal entity, you confirm that you have the authority to bind that entity to these terms. The term you and your in these terms refers to the individual or entity using the website or receiving our services, as the context requires.
Mind Soar Limited is a computer systems design and integration firm operating from Hong Kong. We specialise in systems architecture design, software and platform integration, cloud and infrastructure engineering, security and compliance, managed IT operations, and round the clock support services.
Our registered business address is:
The developer MindSoar provides the services described on this website under the corporate name Mind Soar Limited. Any reference in these terms to Mind Soar, the company, we, us, or our means Mind Soar Limited and its authorised personnel and sub-contractors.
Our website and services are intended for business users and are not directed at consumers in a private capacity. By using our services you confirm that you are of legal age in the jurisdiction from which you access them and that you have the full power and authority to enter into a binding agreement.
Where you provide information to us, you agree to provide accurate, current, and complete details and to keep those details up to date. You are responsible for ensuring that the people authorised on your behalf to instruct us are properly identified and that their instructions reflect your decisions.
We may refuse to provide services to any person or entity where we have a reasonable basis to do so, including where a request is unlawful, where it presents a risk to our security or integrity, or where we are prevented by applicable law or regulation.
The services we offer fall into six principal categories. The precise scope of any engagement is defined in a written proposal or statement of work agreed between us and the client before work begins.
Each proposal states the deliverables, assumptions, exclusions, and any client supplied inputs. Work outside the agreed scope will be quoted separately before it is performed.
We grant you a limited, non-exclusive, non-transferable right to access this website for lawful purposes and in accordance with these terms. You agree not to use the website in any way that could damage, disable, or impair it, or that interferes with the use of the website by any other person.
You must not attempt to gain unauthorised access to any part of the website, to the servers on which it operates, or to any data held on those servers. You must not use automated tools to scrape, copy, or mine the content of this website without our prior written permission.
The content of this website is provided for general information about our business. It does not constitute professional or technical advice specific to your circumstances, and you should not rely on it as a substitute for a formal consultation with our architects and engineers.
All content published on this website, including text, graphics, logos, diagrams, code samples, and the overall design and layout, is the property of Mind Soar Limited or its licensors and is protected by copyright, trademark, and other intellectual property laws.
You may view, download, and print reasonable extracts of the website content for your own internal business reference, provided you keep all copyright and proprietary notices intact and you do not use the content for commercial purposes without our permission.
In the course of a project, we may create deliverables such as architecture documents, code, configuration, and operational runbooks. Ownership of the specific deliverables is set out in the relevant proposal or statement of work. Where you provide us with materials, you grant us a non-exclusive licence to use them for the purpose of delivering the services, and you confirm that you have the right to do so.
The success of any engagement depends on a clear partnership. As a client, you agree to provide us with accurate and timely information, reasonable access to the systems and people we need to assess, and decisions within agreed timeframes.
You agree to inform us of any change to your business, systems, or regulatory environment that may affect the work we perform. You remain responsible for the authorisation of your own users, for the accuracy of any data you provide, and for obtaining any third party licences or consents required for the work.
Where we rely on a client supplied environment or account to perform the work, you confirm that you have the authority to provide that access and that the access will remain valid for the duration of the engagement. We will use any access only for the agreed purposes.
Fees for our services are agreed in writing before work begins and are stated either as a fixed price for a defined scope or as a time and materials rate subject to a cap. All fees are stated in the currency agreed in the proposal unless otherwise specified.
Unless agreed otherwise, we invoice at agreed milestones or monthly for ongoing services. Invoices are payable within 30 days of the invoice date. Late payments may incur interest at the rate allowed by applicable law, and we may suspend services if payment remains outstanding beyond a reasonable period.
Where the scope of an engagement changes, we will provide a revised quotation before undertaking the additional work. No additional fees will be charged for work that you have not approved in writing.
Every proposal includes an indicative timeline with agreed milestones. We commit to managing the project actively and to giving you advance notice of any risk to the schedule. Timelines assume that client inputs and decisions are provided within agreed timeframes.
If a delay is caused by a failure to receive client inputs, by changes to the agreed scope, or by a third party we do not control, the timeline may be adjusted reasonably and we will confirm the revised dates with you.
Acceptance of a deliverable is deemed to have occurred five business days after delivery unless you notify us of a defect in writing. After acceptance, defects that are identified later will be addressed in accordance with any warranty provided in the proposal or through our support arrangements.
We warrant that we will perform the services with reasonable skill and care and in accordance with the agreed scope. Where a proposal includes specific service levels, we warrant that we will use reasonable efforts to meet them in accordance with the agreement.
We make no warranty that the website will be available without interruption or free from errors, or that any particular result will be achieved through the use of our services. The website and all content are provided on an as is and as available basis to the fullest extent permitted by law.
To the maximum extent permitted by law, we disclaim all other warranties, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. Nothing in these terms limits any warranty or right that cannot be limited under applicable law.
To the maximum extent permitted by law, neither party will be liable to the other for any indirect, incidental, special, or consequential damages, including loss of profits, loss of revenue, loss of data, or loss of business opportunity, arising out of or in connection with these terms or the services, even if the party has been advised of the possibility of such damages.
Our total aggregate liability arising out of or in connection with an engagement will not exceed the total fees paid or payable by you under that engagement during the twelve months preceding the event giving rise to the liability.
The limitations in this section apply regardless of the legal basis of the claim, whether in contract, tort, negligence, or otherwise. They do not apply to liability that cannot be excluded or limited under applicable law, such as liability for fraud or for death or personal injury caused by negligence.
Both parties agree to keep confidential any non-public information disclosed during an engagement, including technical designs, business plans, financial data, and any information marked as confidential or reasonably understood to be confidential.
Confidential information may be disclosed only to personnel who need it to perform the engagement and who are bound by equivalent confidentiality obligations. This obligation does not apply to information that is or becomes public through no fault of the receiving party, that was already lawfully held, that is independently developed, or that must be disclosed by law.
On completion of an engagement, each party will return or destroy the confidential information of the other party on request, subject to any legal retention requirements that apply.
Each party will comply with the data protection laws that apply to its processing of personal information in connection with an engagement. Where we process personal data on your behalf, we act as a data processor and follow your documented instructions.
We apply appropriate technical and organisational measures to protect personal data, including encryption in transit, access controls, and monitoring of our systems. You agree to provide any privacy notices and obtain any consents required for personal data that you supply to us or make accessible to us.
Details of how we handle personal information in our own capacity are set out in our Privacy Policy, which is published at https://www.mindsoar.buzz/privacy and forms part of these terms.
The services may involve software, platforms, or infrastructure provided by third parties, such as cloud providers, database vendors, and security tools. These third parties supply their products under their own terms and licences, which will apply to your use of those products.
We will make reasonable efforts to select reputable third party services and to configure them appropriately for your needs. However, we are not responsible for the performance, availability, or security of services provided by third parties that are outside our control.
You are responsible for reviewing and accepting any third party terms that apply to your use of their products, including subscription terms and data processing agreements. We will point out material third party obligations during the engagement where we are aware of them.
Either party may terminate an engagement by giving written notice as specified in the relevant proposal or statement of work. You may also terminate a contract for our convenience by providing 30 days written notice and paying for work completed up to the date of termination.
We may suspend or terminate an engagement if you fail to pay an invoice within the agreed period, if you breach a material term of the agreement and do not remedy the breach within 14 days of notice, or if continuing would place us in breach of law or regulation.
On termination, you will pay for all work performed and expenses properly incurred up to the effective date. Provisions of these terms that by their nature should survive termination, including confidentiality, intellectual property, limitation of liability, and governing law, will continue in force.
Neither party will be liable for any failure or delay in performing its obligations under these terms where that failure or delay is caused by events outside its reasonable control, including natural disasters, war, civil unrest, epidemics, government action, power failures, and failures of public communications networks.
If a force majeure event occurs, the affected party will notify the other party as soon as reasonably possible and will use reasonable efforts to mitigate the impact of the event. The affected party will resume its obligations as soon as the event ceases to prevent performance.
If a force majeure event continues for more than 60 days, either party may terminate the affected engagement on written notice, with payment due for work properly completed to the date of termination.
These terms and any dispute arising out of or in connection with them will be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region, without regard to conflict of law principles.
The parties will make reasonable efforts to resolve any dispute through good faith discussion before commencing formal proceedings. If a dispute cannot be resolved within 30 days of written notice, either party may refer the matter to the courts of Hong Kong.
The courts of the Hong Kong Special Administrative Region have exclusive jurisdiction over any dispute relating to these terms, subject to any right of appeal that applies under the laws of Hong Kong.
These terms, together with any proposal, statement of work, and the Privacy Policy, set out the entire agreement between you and Mind Soar Limited in relation to the website and the services, and they replace any prior agreements, representations, or understandings.
If any provision of these terms is found to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect. The failure of either party to enforce any provision will not constitute a waiver of that provision or of any other provision.
No provision of these terms is intended to confer a benefit on any third party, and no third party may enforce any provision of these terms under any applicable law.
We may revise these Terms of Service from time to time to reflect changes in our business, the services we provide, or applicable law. The current version will always be published on this website, and the Last Updated date at the top of the page will be revised accordingly.
Where changes are material, we will notify you through the website or by email before the changes take effect. Your continued use of the website or services after the changes take effect will constitute your acceptance of the revised terms.
If you do not accept a revised version of these terms, you should stop using the website and contact us about the ongoing terms of any engagement you have with us.
If you have any questions about these Terms of Service or about the services we provide, please contact us using any of the channels below. We aim to respond to all enquiries promptly.
We value clear communication and we welcome your feedback on the terms that govern our relationship. Our team will acknowledge your message and respond within the timeframes described in our service commitments.